About the role
The Local Government Association (LGA) is looking for an experienced, agile, and dependable Executive Assistant to manage the smooth running of the Chair’s private office from diary and event/meeting organisation to correspondence, inbox triage, and maintaining accurate weekly planners and records/logs of information.
This role is a key position in the LGA, working with the Chair and group leaders (and their offices), member councils and councillors, senior leaders within the organisation, and external stakeholders, particularly in Parliament, government departments, and other key partner organisations. Amidst the fast-natured pace of the organisation and its external environment, the role will ensure that the machinery of the private office moves forward efficiently, credibly represent the Chair’s office to a range of internal and external stakeholders, and plan ahead to pre-empt or respond appropriately to issues and horizon scan for opportunities.
Working to the Senior Adviser to the Chair, we’re looking for someone with experience of supporting the administration of a private office, particularly in supporting a senior official holding multiple portfolios. You’ll have superb organisational, strategic planning, and relationship management skills, and have experience of working with multiple parties to ensure that schedules and meetings (and all logistics relating to them) align. Your understanding or interest in politics, central government, and local government will equip you with the skills and nous necessary to quickly grasp and distinguish between issues which can be actioned autonomously and those which require further discussion and/or escalation. Excellent inbox and diary management, attention to detail, and stakeholder engagement skills are prerequisites.
This post will also form part of the Executive Business team, working closely with the Executive Business Manager, and play an active and agile role in ensuring wider team activities are supported to standard and to deadline. The post will also be expected to log, process, and produce information in accordance with established team procedures and ensure others do so too, whilst thinking creatively about continuous improvement and new innovations to support the smooth and secure flow of information.
In short, you will be both a steady and safe pair of hands across the totality of private office affairs, as well as a proactive forward planner who can think ahead and see the big picture.
Local government is responsible for delivering over 800 services in cities, towns, and villages across the country. Joining us presents an exciting opportunity to channel your expertise towards a sector that truly matters to people, places, and the planet.
You must have the right to work in the UK, the LGA are unfortunately unable to offer sponsorship visas. Evidence for the right to work in the UK will be requested at the interview stage.
If you would like to be considered for the role, please complete the online form and include a supporting statement detailing how you meet the criteria of the role before the closing date.
We are specifically assessing candidates against the following:
- Proven in-depth experience of supporting and managing a senior manager or official’s office in a pressurised environment, especially if the official performed different roles across multiple diaries.
- Experience of organising meetings involving politicians and their offices, civil servants, and senior staff in high level partner organisations, including the coordination of agendas, papers, and briefings.
- Ability to recognise, prioritise and deal with important, confidential and sensitive information arriving by email, phone, or correspondence and to respond in a professional manner at all times.
- Ability to maintain diaries accurately, make necessary travel and accommodation arrangements, make judgements about competing demands, and prioritise accordingly, including aligning with other diaries in portfolio and horizon-scanning to pre-empt diary challenges.
- Ability to build close working relationship with other private offices. Credibility and integrity within senior management teams and key stakeholders.
- Able to work with a high degree of autonomy and flexibility to get things done, with good judgment to understand and identify issues requiring escalation and to what level of detail.
We use anonymous recruitment, which is the practice of hiding candidates’ identities. Applications from traditionally underrepresented backgrounds and across the protected characteristics, as outlined in the Equality Act 2010, are particularly encouraged. All applications are and will be considered on merit.
If you have any questions about the role, the hiring manager would be happy to discuss with potential candidates over the phone. Please contact HRandPayroll@local.gov.uk to arrange.
Closing Date: 5pm, 12 February 2024
Interview Date: 21 February 2024, interviews will be held in person. Candidates should indicate at the end of their statement if this date is unfeasible.
At the LGA we celebrate diversity and are committed to creating an inclusive environment for all employees where everyone is treated with dignity and respect. Our recruitment decisions are based on fair, open competition, with appointment on merit. The LGA are proud to be awarded a “Disability Confident Leader”. If you are require an reasonable adjustment, which is a change to the format or conditions of the recruitment process to accommodate any disability-related needs you may have. Please contact us via HRandPayroll@local.gov.uk