Executive Assistant (Chair)
Westminster - London

Vacancy Reference: SLOT-003012

Location: Westminster - London

Closing Date: 12/02/2024

Salary: £43,268 (Including London Weighting)

Employment Type: Permanent, full-time

Department: Communications, LGA

Hours Per Week: 35

About us

The Local Government Association (LGA) is the national membership body for local authorities. We work on behalf of our member councils to support, promote and improve local government.  

We are a politically led, cross-party organisation that works on behalf of councils to ensure local government has a strong, credible voice with national government. We influence and set the political agenda on the issues that matter to councils to help them deliver local solutions to national problems.  

We also provide councils with the tools and resources to respond to challenges present and emerging, and support improvement across the sector. 

About the role 

The Local Government Association (LGA) is looking for an experienced, agile, and dependable Executive Assistant to manage the smooth running of the Chair’s private office from diary and event/meeting organisation to correspondence, inbox triage, and maintaining accurate weekly planners and records/logs of information.

This role is a key position in the LGA, working with the Chair and group leaders (and their offices), member councils and councillors, senior leaders within the organisation, and external stakeholders, particularly in Parliament, government departments, and other key partner organisations. Amidst the fast-natured pace of the organisation and its external environment, the role will ensure that the machinery of the private office moves forward efficiently, credibly represent the Chair’s office to a range of internal and external stakeholders, and plan ahead to pre-empt or respond appropriately to issues and horizon scan for opportunities.

About you 

Working to the Senior Adviser to the Chair, we’re looking for someone with experience of supporting the administration of a private office, particularly in supporting a senior official holding multiple portfolios. You’ll have superb organisational, strategic planning, and relationship management skills, and have experience of working with multiple parties to ensure that schedules and meetings (and all logistics relating to them) align. Your understanding or interest in politics, central government, and local government will equip you with the skills and nous necessary to quickly grasp and distinguish between issues which can be actioned autonomously and those which require further discussion and/or escalation. Excellent inbox and diary management, attention to detail, and stakeholder engagement skills are prerequisites.

This post will also form part of the Executive Business team, working closely with the Executive Business Manager, and play an active and agile role in ensuring wider team activities are supported to standard and to deadline. The post will also be expected to log, process, and produce information in accordance with established team procedures and ensure others do so too, whilst thinking creatively about continuous improvement and new innovations to support the smooth and secure flow of information.

In short, you will be both a steady and safe pair of hands across the totality of private office affairs, as well as a proactive forward planner who can think ahead and see the big picture.

Local government is responsible for delivering over 800 services in cities, towns, and villages across the country. Joining us presents an exciting opportunity to channel your expertise towards a sector that truly matters to people, places, and the planet. 

You must have the right to work in the UK, the LGA are unfortunately unable to offer sponsorship visas. Evidence for the right to work in the UK will be requested at the interview stage. 

To apply

If you would like to be considered for the role, please complete the online form and include a supporting statement detailing how you meet the criteria of the role before the closing date.

We are specifically assessing candidates against the following:

  • Proven in-depth experience of supporting and managing a senior manager or official’s office in a pressurised environment, especially if the official performed different roles across multiple diaries.
  • Experience of organising meetings involving politicians and their offices, civil servants, and senior staff in high level partner organisations, including the coordination of agendas, papers, and briefings.
  • Ability to recognise, prioritise and deal with important, confidential and sensitive information arriving by email, phone, or correspondence and to respond in a professional manner at all times.
  • Ability to maintain diaries accurately, make necessary travel and accommodation arrangements, make judgements about competing demands, and prioritise accordingly, including aligning with other diaries in portfolio and horizon-scanning to pre-empt diary challenges.
  • Ability to build close working relationship with other private offices. Credibility and integrity within senior management teams and key stakeholders.
  • Able to work with a high degree of autonomy and flexibility to get things done, with good judgment to understand and identify issues requiring escalation and to what level of detail.

We use anonymous recruitment, which is the practice of hiding candidates’ identities. Applications from traditionally underrepresented backgrounds and across the protected characteristics, as outlined in the Equality Act 2010, are particularly encouraged. All applications are and will be considered on merit.

If you have any questions about the role, the hiring manager would be happy to discuss with potential candidates over the phone. Please contact HRandPayroll@local.gov.uk to arrange.

Closing Date:         5pm, 12 February 2024
Interview Date:     21 February 2024, interviews will be held in person. Candidates should indicate at the end of their statement if this date is unfeasible.

At the LGA we celebrate diversity and are committed to creating an inclusive environment for all employees where everyone is treated with dignity and respect. Our recruitment decisions are based on fair, open competition, with appointment on merit. The LGA are proud to be awarded a “Disability Confident Leader”.  If you are require  an reasonable adjustment, which is a change to the format or conditions of the recruitment process to accommodate any disability-related needs you may have. Please contact us via HRandPayroll@local.gov.uk 

Our benefits

  • LGA annual leave entitlement is 29 days, rising to 31 days after three years’ service and to 33 days after five years’ service, plus all UK public holidays (pro rata for fixed term and part time contracts).*
  • Flexible & agile working – office-based staff are required to work in the LGA’s London office two days per week as a minimum, subject to business need and this may vary significantly between different roles and from week to week.
  • Future development – face-to-face and virtual courses are scheduled in line with developmental goals
  • The LGA offers 24/7 access to a free, confidential employee assistance programme managed by Health Assured. This service is also available for Dependants.
  • Family friendly policies

For more of LGA’s benefits and working with us, please view our webpage https://www.local.gov.uk/benefits-and-working-lga

Our values & behaviours 

    Our Values and Behaviours are there to give us an understanding of who we are as an organisation and who we want to be. They are a framework to help us understand:

    • how we work with each other 
    • how we work with our members and stakeholders
    • our expectations for ourselves and each other 

    Our values are:

    Inclusive - We ensure that our work is inclusive of all voices. 

    Ambitious - We are ambitious for councils and their communities and are committed to striving for excellence in all that we do to support our colleagues, our membership and the sector to deliver the best possible outcomes.

    Collaborative - We bring together the expertise and skills needed, working as one team.

     

    This vacancy is now closed. We are no longer accepting applications for this position.

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