Purchase to Pay Analyst

We have an exciting opportunity at AGS Airports for a Fixed Term Purchase to Pay Analyst to join our Finance team.
The role will be based at Glasgow Airport.

What we can offer you:

• Competitive salary and benefits package
• Participation in our annual bonus plan
• 25 days annual holiday plus 8 public holidays
• Generous pension contributions
• Employee Assistance Programme
• Private Healthcare
• Flexible Benefit Platform
• Life Assurance Cover
• Free on-site car parking
• Agile/Flexible working, where appropriate for the role

Job Description

To ensure the effective operation of AGS Group’s end to end Accounts Payable function including supplier management, invoice processing, employee expenses and payment, month end cycle and Purchasing Card analysis.

Principle accountabilities

• Maintaining supplier master files from creation, amendments to closures. Any changes to standard payment terms are approved before implementation. An awareness of IR35 and CIS would be beneficial.
• Input all invoices into Business World in line with the AGS Group’s three-way match policy and SLA’s. This will include review of goods receipts and matching the invoice to the relevant receipt, if available, coupled with investigating the supply of PO numbers. A similar process will be conducted for credit notes, however, verification conducted on invoice received before credit note release.
• Sundry payment requests accurately processed with fully supported documentation and bank details supplied in the agreed format in line with the AGS Procurement Policy.
• Approve employee expenses daily, audit supporting receipts/documentation and query any discrepancies.
• Facilitate customer refunds, HR, TAX and VAT payment requests following approval process.
• Aid the procurement and accounting process by administering the application and maintenance of purchasing cards, collating purchasing card receipts, documenting recoverable vat and providing spend analysis reports.
• Assist with proforma payments, ensuring appropriate approvals have been obtained and follow up on VAT invoices once goods/services have taken place.
• Create and process invoices and employee payments by BACS, CHAPS and Cheque,
• Resolve supplier/customer queries on invoices and business expenses via telephone/email requests.
• Deal with and respond to internal and external enquires within agreed SLA. This will involve supporting the wider finance team along with various levels within the business following escalations.
• Process CIS deductions and ensure accurate and timely return to HMRC.
• Allocate all direct debit and miscellaneous payments deducted from bank statements in respect of AP transactions resolve queries.
• Reconcile supplier statements and resolve any query resulting from the reconciliation.
• Complete month-end close for Payables.
• Reconcile balance sheet control accounts, resolving any queries resulting from this, including minimising the number of debit supplier balances.
• Issue IOH and GRNI reports to the business users and assist in resolving any disputes with suppliers.
• Involvement in process improvement, system testing and project work when required.
• Perform any ad hoc duties to assist the team as and when required to by the Finance Central Shared Services Manager

Qualifications and experience

Qualifications:

• Proficient in the practical use of Microsoft Office packages (particularly Excel and word).
• Highly numerate and literate with strong analytical skills
• Excellent interpersonal skills, with the ability to communicate effectively at all levels by appropriate means.
• Strong organisational skills, with ability to plan, priorities and work to deadlines.
  

Specific Experience:

• Experience in an Accounts Payable role. Preferably with 2 years’ experience which includes invoice processing and query interrogation.
• Working knowledge of an ERP system
• Working knowledge of CIS
  

Framework and boundaries

• Ensures appropriate application of pre-determined AGS overall policy and process framework.
• Adherence to agreed Service Level Agreements
• Works under functional guidance of the Finance Central Services Team Manager
• Uses appropriate escalation processes for complex issues.
• Available scope to determine day-to-day operational workload priorities.
• Works effectively with and supports team on peer-to-peer level within own area of expertise.
• Works effectively with and supports key stakeholders within own area of expertise.
  

Inclusive Recruitment Process
Diversity & Inclusion is important to us here at the AGS Group. We want to ensure that our process is inclusive for all applicants. If you have any questions or need any support with your application, we are here to help. Please contact our recruitment team at ags_recruitment@agsairports.co.uk