Purchasing Assistant

About the Role

The Purchasing Assistant supports all procurement department functions to maximise supply chain effectiveness and plays a critical role in achieving ongoing successful parts supply. The role works closely with internal and external stakeholders to help us deliver excellent customer experience of ordering products through PRIMA Leisure.

Key Responsibilities

• Holding our suppliers to account by effective chasing of overdue purchase orders – via email, phone, in person conversations
• Reviewing and managing delivery issues to improve seamless supply of products and feedback issues to our suppliers as part of a 360 review process
• Ensuring order confirmation, cost price and delivery dates are rapidly updated to provide supply chain transparency throughout the business
• Liaising closely with other departments to achieve business objectives
• Fostering strong working relationships with internal and external stakeholders
• Support the Finance team to reduce and resolve invoice queries from our suppliers
• Support with internal queries from Customer Services team
• Ensuring Supplier Price Uploads are processes accurately and efficiently
• Ensuring Lead Times are maintained accurately
• Supporting with accurate product data management including New Part Activation
• Providing assistance and support for Purchasing team whenever needed.

Your Qualifications & Experience

• Effective Communication skills – written and oral and ability to adapt and communicate cross functionally and externally with our suppliers
• Professional manner with written and phone communication with external stakeholders
• Intermediate Excel skills, comfortable with working with spreadsheets
• PowerBI experience desirable
• An ability to effectively manage multiple tasks at any one time and apply problem solving techniques
• Ability to work in a team but also independently
• A solution focused, results driven attitude
• Adherence to all health and safety procedures.

Values & Behaviours

We Pass It On With Pride

• Completing all work to a high standard.
• Providing context, explanation, and support when moving work or information between teams.

We Look Ahead

• Anticipating internal and external supply / demand challenges and working with the team to mitigate against these.
• Holding suppliers to account to improve their delivery timescales.

We Roll up our Sleeves

• Assisting and supporting others to help achieve our goals.
• Approaching problems with a can-do attitude and maintaining a positive working environment.

We are One Community

• Maintaining excellent, open, proactive communication with other departments.
• Ensuring information is provided quickly and accurately to other departments.

The Bailey Family

Bailey of Bristol is one of the UK’s leading manufacturers of leisure vehicles, with a proud history of craftsmanship and innovation. We are committed to producing high-quality leisure vehicles that inspire adventure, and we take pride in our skilled workforce, strong team culture, and dedication to excellence.

We have been building Bailey leisure vehicles here in South Bristol since 1948 and are now very much part of the local community. We are also the tenth largest private company in Bristol and the largest recruiter in the area.

The majority of our employees live nearby and have been with us for a long time, with the average length of service around 10 years. As a result, our workforce possesses the necessary skill and experience to successfully produce a complex range of caravans, motorhome and campervans in the same production facility.