Job Description
About the role
We have an exciting opportunity for a Compliance Support Coordinator to join us here at BGBS and provide invaluable support and expertise to the inhouse Group Compliance Team and the wider business. This role will interface with our Group operating companies and be exposed to multiple ISO standards. This is a great opportunity for an individual with a strong interest in commercial business, Business Management Systems, and lead auditing across multiple ISO standards. This role could be a great first-step into a career in Compliance for someone with a background in commercial business or someone who has some exposure to a similar role already and looking to for a new challenge.
About Bailie Group Business Services (BGBS)
Bailie Group is a family-owned group of agencies and consultancies with the collective mission to improve people’s lives by sharing knowledge. We want to make a positive difference.
Bailie Group Business Services provides the People, Finance, IT, Compliance and Payroll support functions to the diverse operating companies within the Bailie Group. As a shared services function, we employ a pool of knowledgeable individuals who work collaboratively in a fast-paced environment to provide a critical support function.
You can learn more about the Bailie Group on our website: https://www.bailiegroup.co.uk
Responsibilities
- Internal and external audit planning and scheduling in support of the audit programmes.
- Monitoring the audit cycle programme to ensure it remains effective and up to date.
- Maintaining and updating the Compliance documentation and records.
- Ensuring any non-conformances are listed on the appropriate non-conformance log and corrective actions are assigned to the appropriate party.
- Carrying out follow up checks to monitor non-conformances and ensure actions are completed.
- Developing and maintaining databases, records for external verification, internal audit, and dealing with enquiries.
- Assisting in the maintenance records relating to internal audits.
- Taking minutes of meetings and ensuring appropriate follow-up actions from these meetings are completed.
- Assisting the Compliance Manager on various operational matters and projects.
- Providing administrative and clerical support to the Compliance Team where required.
Skills/Experience
- Proficient in the use of Microsoft Office Packages with an interest in technology and systems
- Experience in partnering or working with multiple stakeholders
- Experience of office administration/clerical work/retail or other commercial business
- Experience of working in a team
- Understanding of Privacy laws, UK Data Protection Act and Management Systems desirable i.e., ISO standards ISO9001, ISO27001, ISO45001
Person Specification
- Excellent communication skills
- Organisational Ability
- Time Management
- Problem Solving
- Team player
- Flexible Approach to work
- Positive Attitude
- Attention to detail
- Diplomacy
- Initiative
Our inclusive culture
BGBS positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. We foster an inclusive culture that enables everyone to achieve their full potential and enjoy a fulfilling career with us.
Benefits
- 25 days holiday + public holidays
- Company pension and life assurance scheme
- Medicash health plan – online GP access, support services & discounted gym membership
- Complimentary fruit, coffee, tea, and Friday drinks at the office
- Wellbeing events/services in Leeds office
- Cycle to work scheme
- Season pass loan for rail & bus travel
- A business focused on professional development and personal growth opportunities
- Smart, engaged co-workers and a culture of inclusion, innovation, and opportunity