Receptionist / Administrator
Sysco Speciality - Bicester

Job reference: 020745

Location: Sysco Speciality - Bicester

Closing date: 30/01/2022

Department: Administration

Hours per week: 16

Receptionist - Part-Time (Thursday & Friday)

We have an exciting opportunity for a part-time Receptionist, to join and support our highly motivated Administration Team!

The Speciality Group is one of the largest suppliers of fresh and speciality food to the UK foodservice industry and is made up of five specialist brands: Fresh Direct, M&J Seafood, Wild Harvest, Fresh Fayre and KFF. Together, our Group has more than 1,400 dedicated colleagues that ensure we pick, pack and deliver thousands of orders every day out of 9 sites across the country. 

Our mission is to be the undisputed market leader that customers want to work with, and people want to work for, whilst our vision is to be our customers’ most valued and trusted business partner. 

Our Core Values: Integrity, Inclusiveness, Excellence, Teamwork, Responsibility

Scope of the role

Purpose of the Position: To provide a professional and engaging image as the first point of contact for the company, both in person and via the switchboard and to provide administrative support to the wider HR team and other departments. This role is currently working 2 days at our head office in Bicester.

Key Activities & Responsibilities:

  • To ensure that the first impression any visitor receives when they enter Sysco Speciality Group is always professional, courteous, and welcoming
  • To ensure that all visitors sign in and complete the required H&S questionnaires where needed.
  • To ensure that the reception area is always in a first-class condition
  • Monitor coffee machines to ensure in working order, fully stocked and order supplies when required
  • To ensure all the meeting rooms are always presentable and that the hot desks and kitchen areas are kept tidy and stocked
  • Manage bookings for meeting rooms, hot desks and visitor parking spaces and ensure the meeting organisers have completed all required forms
  • Ensure that all meeting requirements are met and arranged in advance of meetings, including but not limited to arranging lunches and refreshment requests, providing visitor PPE
  • To manage and order stationary, business cards and uniform for the site whilst keeping costs to a minimum
  • Ad hoc administrative tasks for Directors and Senior Board members   
  • To assist the HR Team as required with ad hoc administrative duties such as letters and induction programmes
  • Use own initiative to complete daily, weekly and monthly tasks including the preparation and distribution of staff recognition schemes and updating organisational charts
  • Assist the HR and/or sales teams with any large events or visits
  • To manage incoming emails and the switchboard making sure all calls are forwarded, messages are taken and forwarded to the appropriate person, to deal with external enquiries
  • Receive, sort and distribute daily mail/deliveries
  • Working with the facilities team in making sure any reported issues are resolved


Key Attributes:

  • Professional personal presentation
  • Has a can-do attitude
  • Able to deal with tasks in a confidential manner at all times
  • Strong verbal and written communication skills
  • Ability to use own initiative
  • Reliable, ethical and honest
  • Works in a responsive and proactive way
  • Good level of information management
  • Ability to use MS Office
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Excellent organizational skills and attention to detail

What you’ll get:

  • A competitive salary
  • Huge discount on all sorts of lovely food and award-winning products
  • Generous holiday allowance, with option to purchase more
  • Recognition awards and Incentives
  • Pension
  • Real career opportunities - being part of Sysco, the world’s leading foodservice business, opens up a world of possibility
  • And much more….

Feed your ambition and APPLY TODAY!

We have a passion for excellence and for individuals that are keen to drive their future success with fresh thinking and solid work ethics. In return we offer a competitive salary and staff benefits, with the chance to develop a career within our UK and International Group.

We aim to represent the diversity of our local communities and positively encourage applications regardless of age, race or ethnicity, gender, sexual orientation, disability, religion or belief.

Sysco Speciality Group uses a third party to undertake a number of checks. Any offer of employment made by us would be conditional upon receiving a satisfactory; reference, identity document(s) and basic DBS certificate