Payroll Supervisor

Job reference: 000030

Location: Darwen

Salary: 25000 - 30000

Employment type: Permanent

Department: Finance

Hours per week: 37.5

Established in 2012, The Flavour Warehouse Group is an award winning, market leading manufacturer, wholesale distributor and retailer of high quality e-liquid and e-cigarette products with a global reach currently operating in over 80 countries. Our vision is to be the worlds most trusted e-liquid company. Flavour Warehouse Headquarters are conveniently located a short distance from junction 4 of the M65.

Due to our continued growth, we are looking to appoint a Payroll Supervisor to work in our fast paced finance department. In this pivotal role, you will be the first point of contact for payroll related queries from Flavour Warehouse employees and external bodies. You will be responsible for liaising directly with HMRC and our payroll bureau to handle any statutory requirements and ensure payroll deadlines are met.

Other duties and responsibilities include:

  • Manage and coordinate the end-to-end payroll processes for Flavour Warehouse to ensure compliance with the company’s policies and standard operating procedures
  • Generate and prepare reports relating to clocking in/out, timesheets and overtime calculations
  • Process payroll amendments for new starters, leavers, contractual changes, tax code changes and 3rd party deductions
  • Process monthly payments to HMRC, pension providers and other external bodies
  • Action internal expense claims and unpaid leave for colleagues ensuring this is accounted for in payroll
  • With support from the Finance Director, run the monthly payroll cost for Flavour Warehouse and reconcile all payroll transactions to the Purchasing and Finance Administrator
  • Manage the payroll processes of staff benefits, leavers, statutory payments (SMP & SPP), unpaid leave and sick pay entitlements, ensuring the reporting deadlines are met
  • Process P45s and annual P60s and P11Ds
  • Reconcile the company pension deductions
  • Liaising with the Group Finance Director, cross check BACS payment files prior to submitting to the bank
  • Liaise with the Group HR department regarding internal payrolls

To be considered for this role you should demonstrate the following skills and attributes:

  • Demonstrable experience of working within a busy internal payroll position within FMCG, manufacturing or retail industry
  • In depth knowledge of payroll legislation, processes and statutory requirements
  • Chartered Institute of Payroll Professionals qualification or qualified by experience
  • Proven experience and knowledge of BACS payments
  • PC literate and an advanced user of Microsoft Excel
  • Excellent organisational skills and able to work well under pressure
  • Highly numerate
  • Able to build and maintain strong working relationships with internal and external stakeholders
  • String interpersonal skills with the drive to succeed and resolve problems

In return we offer the following benefits to staff of Flavour Warehouse:

  • Free high spec on site gym with changing facilities
  • Westfield Health cash back plan and employee assistance programme
  • Life Assurance & 24/7 remote GP service
  • Staff Referral Scheme
  • Free on-site parking


•    Makes responsible choices and applies Flavour Warehouse principles and values to all aspects of work
•    Able to raise concerns about practices that which are not consistent with legislation and Vapouriz values
•    Take responsibility for actions and take steps to put things right
•    Makes positive contributions to business discussions
•    Takes consideration to the wellbeing of colleagues and create a culture that helps others to perform to the best of their ability
•    Considers how decisions made can impact Flavour Warehouse’s internal and external stakeholders and suggest solutions that meet business needs
•    Enables continuous professional development for themselves and others
•    Acts upon feedback

Please see attached level 5 on the Flavour Warehouse company framework in relation to competencies associated with this role.

This is primarily a rank for supervisory staff, either in the office or within production/warehouse. It also includes senior technicians or specialists.


The closing date for this job has now passed.