Job details


Job reference: 02284

Closing date: 16/08/2018

Salary: Up to £30,000 DOE + Excellent Benefits

Department: IT

Hours per week: 36.17

We are looking for an energetic, confident and highly capable Personal Assistant to provide an efficient and effective support to our CIO. You will assist the CIO to make the most effective use of his time through diary management and by performing a wide range of administrative tasks, whilst gaining an insight into the various functions of business.

You will be responsible for:

  • Making sure the CIO is fully prepared for meetings and events both internal and external to the organisation including ensuring that accompanying documentation is accurate, and that minutes, agendas, travel logistics and background information is up to date
  • Maintain complex schedules, meeting invites and agendas as well as following up on any meeting actions.
  • Weekly arrangements for travel, accommodation, external meetings, and networking arrangements
  • Production of accurate Board Meeting packs to be presented at Board level, along with producing weekly reports.
  • Acting as first point of contact for both internal and external dealings, screening calls and ensuring the flow of admin is efficient and timely, responding and redirecting correspondence where appropriate

Skills and experience this role requires:

  • Previous PA experience; ideally within online, retail and/or fashion sector 
  • Previous experience of managing complex diaries
  • Demonstrate an understanding of the priorities with the minimum of guidance and be proactive to ensure the efficient running of the office.
  • The ability to make things happen at short notice
  • High levels of integrity and discretion
  • Must be flexible and able to commit the time required to get the job done
  • Good problem-solving skills and able to work out flexible solutions.
  • Ability to work alone or in collaboration with other PA’s and colleagues
  • Excellent working knowledge of Microsoft Office computer packages

In return, you’ll receive varied and interesting development opportunities and a competitive salary and excellent benefits package.

Employees in our business may have access to our customers’ personal data therefore for a number of our roles, offers of employment are subject to a satisfactory criminal record check.

Having a criminal record will not necessarily prevent an individual from obtaining a position with JD Williams


The closing date for this job has now passed.