Administrator (on-site)

Administrator (on-site) / 40 hours per week / OneMedical Group, Leeds

Join us on a mission to deliver healthcare differently

Are you highly organised, proactive, and excited by the idea of supporting meaningful projects that positively impact communities across the UK? Do you enjoy research, coordinating projects, and being the person who brings structure, clarity, and creativity to a busy team?
If so, we’d love you to join our Growth Team at OneMedical Group.

As our Administrator, you’ll play a key role in helping us secure new opportunities and retain valued services. You’ll provide essential administrative, research, and coordination support that keeps our Growth function running smoothly day-to-day.

You’ll be involved in every stage of the bid process—sourcing opportunities, coordinating responses, developing content, and supporting high-quality submissions that reflect the best of who we are. Your work will directly contribute to the development of innovative, community-focused healthcare solutions.

Your responsibilities will include:

• Sourcing Opportunities – Monitor and track new opportunities via multiple portals.

• End-to-End Bid Coordination – Facilitate bid meetings, collate responses, track progress, and lead submissions.

• Research & Analysis – Conduct research into strategy, specifications, and market intelligence.

• Content Development – Manage clear, concise, persuasive content using bid information, research, and subject matter expertise; work with AI tools to support high-quality bid writing.

• Document Preparation – Manage compliant tenders, proposals, and supporting materials aligned with OneMedical Group’s values and objectives.

• Editing & Proofreading – Review and refine content for structure and consistency; ensure win themes are embedded; produce case studies for use in responses.

• Collaboration – Work closely with internal teams and external partners to gather information and produce compelling bids.

• Data & Reporting – Collate, analyse and present business reports, such as, opportunity pipeline, governance, and monthly reports for Growth team, Directors and Subject Matter Experts across the business, as well as handling ad hoc information and data analysis requests for both internal and external customers.

If you’re excited by the idea of contributing to impactful healthcare services and enjoy producing high-quality written work, we’d love to hear from you.

What we’re looking for

Essential

• Excellent planning and organisational skills
• Strong data analysis and reporting capabilities
• Confident communicator at all levels
• Exceptional attention to detail
• Able to prioritise multiple tasks and meet tight deadlines
• Positive attitude to learning and problem solving
• Strong team player, able to collaborate across functions
• Comfortable working flexibly during busy periods
• Willing to support administrative tasks at all levels

Desirable

• Proficient in Microsoft Office (Word, PowerPoint, Excel)
• Experience in bid coordination or familiarity with tender processes
• Understanding of healthcare or public sector bidding

Why join OneMedical Group?

• The chance to be part of a supportive, forward-thinking team
• Opportunities to work on meaningful, varied projects
• The ability to shape impactful service proposals that improve patient outcomes
• A culture that values collaboration, innovation, and continuous improvement

Note: Right to work in the UK: Please note that we are unable to offer visa sponsorship for this position. Applicants must therefore already have the right to live and work in the UK at the time of application.