IntegraFin Services Limited

 

Integrated Application Development Pty Ltd

 

IntegraLife International Limited

A firm authorised and regulated by the Isle of Man Financial Services Authority

 

ObjectMastery (UK) Limited

 

Privacy Notice - Recruitment

 

IntegraFin Services Limited (“ISL”) collects and processes personal data relating to job applicants for itself, Integrated Application Development Pty Ltd (“IAD”), IntegraLife International Limited (“ILInt”) and ObjectMastery (UK) Limited (“OMUK”) to manage the process of recruitment to each company. This privacy notice explains how we use your personal information as part of our commitment to transparency.

 

Who we are

 

All of the above companies are wholly owned subsidiaries of IntegraFin Holdings plc (“IntegraFin”). The other wholly owned subsidiaries of IntegraFin are:

 

 

  • IntegraFin (Australia) Pty Ltd
  • IntegraFin Limited
  • IntegraLife UK Limited
  • Integrated Financial Arrangements Limited
  • Objective Asset Management Limited
  • Objective Funds Ltd
  • Objective Wealth Management Limited
  • Transact IP Ltd
  • Transact Nominees Limited
  • Transact Trustees Limited

 

 

Together all the companies are referred to as “the IntegraFin Group” and the terms “we”, “us” and “our” in this document refer to the IntegraFin Group collectively.

 

ISL is data controller when recruiting on its own behalf. IAD, ILInt and OMUK engage ISL as a data processor in their recruitment process. 

The information we collect

We collect and process a range of information about you. Specifically:

  • your name, address and other contact details, date of birth and gender
  • details of your qualifications, skills, experience and employment history
  • information about your nationality and entitlement to work in the UK
  • information about your criminal record
  • credit reference checks and County Court Judgements
  • whether or not you have a medical condition or disability for which we would need to make reasonable adjustments to allow you to attend an interview
  • Images on CCTV where you visit the Group head office building.

We collect this information directly from you using your CV or covering letter, from publically available information (including social media) and in some cases via a third party. Additionally, we may collect references from your current and former employers, information from employment background check providers, credit reference agencies and from criminal records checks permitted by law.

Why we collect your personal information and how we will use it

We need to process data to ensure that we are complying with our legal obligations. For example, it is necessary to check an individual’s Right to work in the UK. Some special categories of personal data, such as information about health or medical conditions, are processed to comply with our obligations under UK employment law or, where applicable, Isle of Man employment law.

During the recruitment process we will rely on the necessity of processing to fulfil our legal obligations and our legitimate business interest as the lawful basis for processing the information collected about you. These provisions are detailed in sections 1(c) and 1(f) of Article 6, and sections 2(b) of Article 9 of the General Data Protection Regulation (GDPR) and Articles 9 and 10 of the UK Data Protection Act 2018.

Examples of our legitimate business interests include good governance and managing and auditing business operations.

How we store and share your information

All information held by the IntegraFin Group is stored on encrypted servers or at a secure physical location. In addition, we have internal policies and controls in place to minimise the risk of your data being lost, misused, accidentally destroyed or disclosed. 

Your information will be available to members of the ISL Recruitment department and hiring managers. Where you are applying for a position with ILInt, this will mean that your data is transmitted between the Isle of Man and the UK. The Isle of Man has been deemed by the EU Commission to have comparable data protection measures in place. Where you are applying for a position with IAD or OMUK, this means that your data will be transmitted between the UK and Australia. This is done under an EU Model Contract. You may request a copy of this contract from us. Where you contact us via telephone a recording of that call will be available to MiVoice, who provide our telephone recording software.

How long we hold your information for

If you are unsuccessful in your application we will hold your personal information on file for a period of eighteen months. This allows us to adhere to the statutory requirement to retain information to allow candidates to challenge recruitment decisions. Additionally, if a position becomes available in that time that we believe may be appropriate for you this allows us to invite you to apply.

Where your application is successful we will continue to process your personal information as part of your employment. You will be issued with a separate privacy notice to inform you of the specifics of this.

Access to your information and correction

 

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please make a request to the Recruitment department of ISL either by email (careers@integrafin.co.uk) or in writing to our head office address at 29 Clement’s Lane, London, EC4N 7AE.

 

It is important to us to ensure that personal information held about you is accurate and up to date. You may, and we would encourage you to, ask us to correct or remove information about you which you think is inaccurate. You have the right to object to our processing of any aspect of your personal data and to request its erasure should you believe that we have no legal right to continue processing.

If you believe that we have not complied with your data protection rights please contact us and we will endeavour to resolve this with you. If you remain dissatisfied you can complain to the Information Commissioner. Details of how to proceed can be found via their website, https://ico.org.uk/concerns/.

Where your application is to ILInt and have a complaint we have been unable to resolve you should instead contact the Isle of Man Information Commissioner. Details of how to proceed can be found via their website, https:www.inforights.im/.

Changes to this privacy notice

 

We keep this privacy notice under regular review and we will make you aware of any changes for the period it is applicable to you.

 

Our Data Protection Officer is Tom Clarke, who can be contacted on (020) 7608 4900 or at dataprotection@integrafin.co.uk.

 

 

M182 (Version 2) September 2018

 

 

 

 

IntegraFin Services Limited, 29 Clement's Lane, London, EC4N 7AE
Tel: (020) 7608 4900 Fax: (020) 7608 5300
(Registered office: as above; Registered in England and Wales under number: 9541313)
A member of the IntegraFin Holdings plc group of companies

Integrated Application Development Pty Ltd; A UK Establishment; Registered in England and Wales under number: FC033525
29 Clements Lane, London, EC4N 7AE  (Head Office: 25 Camberwell Road, Hawthorn East, Victoria 3123, Australia; Registered in Australia under number: ABN 35 085 589 037, registered under the Australian Securities & Investments Commission; A private company limited by shares)

IntegraLife International Limited
Registered Office: Second Floor, 18/20 North Quay, Douglas, Isle of Man, IM1 4LE.
Telephone: +44 (0)1624 654600 Facsimile: +44 (0)1624 654644 Registered No: 112739C
Authorised & Regulated by the Isle of Man Financial Services Authority
A member of the Integrated Financial Arrangements Ltd group of companies

 

Object Mastery (UK) Limited, 29 Clement's Lane, London, EC4N 7AE
Tel: (020) 7608 4900 Fax: (020) 7608 5300
(Registered office: as above; Registered in England and Wales under number: 05805363)
A member of the IntegraFin Holdings plc group of companies