Terms & Conditions

Privacy notice

The following explains how we UnLtd (The Data Controller) intend to use the information you provide in your application, our reasons for requesting it, who will have access to it and your rights. 

What information do we collect from you?

We collect information that is specifically provided by you as part of an application process. We will collect the following (but not limited to):

  • Name, address, email, telephone number
  • CV and supporting statement
  • Answers to application questions
  • Diversity monitoring information (defined as special categories data) – this information is purely for statistical analysis and monitoring purposes and by default will be anonymised 
  • Contact details for referees
  • If applicable, additional information to support any criminal reference checking

We are using ‘Contract’ as our legal basis for processing, which means we can use your details and information so that we may assess your suitability for employment with us, as well as carry out our statistical analysis of recruitment.

How will data be stored, processed, used, and disclosed?

Details you provide in this application:

  • Will be held on our computer systems and may be downloaded by us
  • Will be used to provide our recruitment services to you and to facilitate the recruitment process; to enable you to submit your CV and supporting statement, apply online for jobs
  • Will be made available to us and our processors 
  • Will be used for communication with you regarding the job vacancy 
  • Will be used to satisfy legal requirements
  • Will be used on an anonymised basis to monitor compliance with our equal opportunities policy;
  • Will be used to undertake statistical analysis of anonymised data (equality and diversity) and internal reporting through a candidate’s recruitment journey
  • Will be held and may be used to contact you about other vacancies 
  • To share with third parties where we have retained them to provide services that we or you have requested including criminal reference checking services (ukdbschecks),
  • To carry out our obligations arising from any contracts entered between you and us.  

Unsuccessful candidates’ data will be securely destroyed 6 months after the decision is made that your application has been unsuccessful adhering to the statutory requirement to retain information for a select period to allow candidates to challenge recruitment decisions. Successful candidates’ information required for employment purposes will be retained throughout your employment, all other documentation not relevant will be securely destroyed 12 months after your start date has been confirmed, this includes any supporting documentation which you provide for criminal reference checking, proof of address etc.

How can I access the information you hold about me? Your rights

We provide reasonable access to individuals who wish to review the personal information retained when they apply for a job via our website and correct any inaccuracies it may contain. Individuals who choose to register may access their profile, correct, and update their details, or withdraw their details at any time. To do this, individuals can access their personal profile using their secure login. In all cases we will treat requests to access information or change information in accordance with applicable legal requirements.

You have the following rights in relation to the way in which we deal with your personal data:

  • The right of erasure or to be forgotten
  • The right to rectification if information is inaccurate or out of date
  • The right to data portability (to obtain and reuse your personal data)
  • The right to object to Jobtrain and the controller and processors handling of your personal data
  • The right to withdraw your consent with regards to the handling of your personal data 
  • You have the right to ask for a copy of the information we hold about you (Subject Access Request – S.A.R)
  • You have the right to lodge a complaint with a supervisory authority – the ICO

Where you exercise your right to object or withdraw your consent, we may process your personal data without your knowledge or consent where we are permitted or required by law or regulatory requirements to do so. In such a case, we will not process more personal data than is required under the circumstances. 

If you are not satisfied by our actions, you can seek recourse through our internal complaint’s procedure. If you remain dissatisfied, you have the right to refer the matter to the Information Commissioner (www.ico.org.uk) or seek recourse through the courts.

Please click to confirm you have read, understand, and consent to how our organisation will use and store your information.