Terms & Conditions

Privacy Notice for Potential Employees - Issued May 2018


Derbyshire Fire and Rescue Service collect personal information from you for recruitment related purposes as outlined below.


What do we collect?

We may collect the following information from you which could include your name, address, telephone, email, contact details, NI number, employment history, educational background and qualifications, details of your skills and experience, contact details for referees, equality and diversity data and information about criminal records.


During a recruitment process we will collect information to verify your right to work, such as a passport or birth certificate, and if applicable, you will be asked to provide additional information to complete a criminal records check or Police Security Vetting.


What do we do with the data we collect?

To provide our recruitment services to you and to facilitate the recruitment process; 

To obtain verification of your details from a third party source including references, qualifications and criminal record checks;

To undertake statistical analysis of anonymised data for equality and diversity, and internal reporting of your recruitment journey;

To carry out surveys and collate feedback about your recruitment experience;

To send you job alerts that you have registered for;

To process a contract of employment.


Where your information is held?

Derbyshire Fire and Rescue Service‚Äôs online recruitment system is provided by JobTrain Solutions Ltd.  All data is held in the UK and is not shared with any third parties.


Who has access to your information?

We limit access to your personal information to those who have a genuine business need to know it such as recruiting managers, recruitment administrators and if successful, your information will be added to an employee database to manage your employment.  Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.


How long do we keep your personal data for?

If you are successful, the personal details you have provided will become part of your employment record.


If you are unsuccessful your details will be kept for 12 months within the recruitment system.  If you have been inactive for 12 months you will be contacted by email to ask if you would like to remain on the system.


Please click to confirm you have read, understood and consent to how our Derbyshire Fire and Rescue Service will use and store your information.