Recruitment Operations Coordinator

Recruitment Operations Coordinator

Location: National

Closing Date: 29th September

Interviews: W/C 16th October

Grade: EO

(MoJ candidates who are on a specialist grade, will be able to retain this grade on lateral transfer)

Salary: London: £31,169 - £32,760. National: £27,223 - £28,613.

Working pattern: Full-time, part-time, flexible working, job share

Contract Type: FTC

Vacancy number: 79309

*We are currently offering hybrid working which includes 2 days per week in your local office. Office locations can be found HERE

The Role

We have an exciting 2 year FTC opportunity (with the possibility to extend or become permanent) at Justice Digital  for 4 Recruitment Operations Coordinators within our Recruitment Team.

It's a fantastic time to join as we continue to grow our digital capability. We have also changed the way the recruitment team works - moving to self managing Squads - this really is a chance to be part of something different and develop new ways of working. 

As a Recruitment Operations Coordinator you will join a warm and welcoming team of 3 other coordinators plus a wider recruitment team,  that works at pace, collaborating and contributing to a range of exciting change projects and sit as part of our broader Strategy & Operations team. The Strategy & Operations team are responsible for enabling our colleagues to get on with delivery. We instil a culture of accountability, value for money and commerciality across Justice Digital and we want to make it a great place to work.

To help picture your life at MoJ D&T please take a look at our blog and our Digital Strategy 2025

Key Responsibilities:

As part of a team of Recruitment Operations Coordinators your typical day will include:

• Support key recruitment team processes including: advertising jobs on various recruitment platforms and social media; managing admin within the recruitment process; scheduling of interviews; onboarding new starters and completing right to work checks
• Offer the highest level of service to the new starters going through Onboarding ensuring they have a best in class experience. You could be managing up to 40 new starters at any given time
• Organise, produce and maintain accurate records of yours and the wider recruitment team’s activity
• Comprehensive administrative support and assistance including reporting and database administration.
• Collaborate with key stakeholders (candidates, hiring managers, interview panel members) and other central functions such as Director General’s Office, Finance, HR, PSR
• Monitor the recruitment team inbox, as well as other communication channels such as slack, responding to queries or escalating as appropriat
• Deal with highly sensitive issues and personal data, acting with diplomacy and maintaining confidentiality at all time
• Contribute towards the organisation and coordination of team retrospectives, meetings and events
• Being flexible and working to tight deadlines
• Being part of teams that are always looking at change and improvement - actively contributing to different projects
• Join one of our Squads working closely with the recruiters, across Digital, Technology or Strategy and Operations

You will work alongside the other Operations Coordinators covering for each other to offer a seamless service, so will need to be flexible in your approach to work.

This is an ideal opportunity for someone looking to build a career in recruitment.

If this feels like an exciting opportunity, something you are enthusiastic about, and want to join our team please read on and apply!

Benefits

• 37 hours per week and flexible working options including working from home, working part-time, job sharing, or working compressed hours.
• We are committed to nurturing our staff and provide lots of training and development opportunities with learning platforms such as: Linux Academy, O’Reilly, Pluralsight, Microsoft Learning, Civil Service Learning
• 10% dedicated time to learning and development with a budget of £1000 a year per person
• Generous civil service pension based on defined benefit scheme, with employer contributions of 26-30% depending on salary
• 25 days leave (plus bank holidays) and 1 privilege day usually taken around the Kings’ birthday.
• 5 additional days of leave once you have reached 5 years of service.
• Option to buy or sell annual leave
• Compassionate maternity, adoption, and shared parental leave policies, with up to 26 weeks leave at full pay, 13 weeks with partial pay, and 13 weeks further leave. And maternity support/paternity leave at full pay for 2 weeks, too!
• Wellbeing support including access to the Calm app. 
• Nurturing professional and interpersonal networks including those for Careers & Childcare, Gender Equality, PROUD and SPIRIT
• Bike loans up to £2500 and secure bike parking (subject to availability and location)
• Season ticket loans, childcare vouchers and eye-care vouchers.
• 5 days volunteering paid leave.
• Free membership to BCS, the Chartered Institute for IT.
• Some offices may have a subsidised onsite Gym.

Person Specification

Essential

• Experience working in a recruitment or similar people-focused team. Knowledge of advertising, booking interviews & onboarding processes, as well as working with hiring managers and external candidates.
• Experience of accurate data input including checking reports, data extracts before submitting to the stakeholder.
• Experience of priorities changing and responding to requests at short notice.
• Confident at using a range of different systems and applications being seen as the subject matter expert, for example an HR system or ATS.
• Supporting other team members in delivering a first class service.
• Experience of collaborating with key stakeholders (candidates, hiring managers, interview panel members) and other central functions.
• Experience of onboarding a number of candidates and offering a high quality service.
• Comfortable working in a changing environment.

Desirable

• Experience working in Government or a similarly large-scale and complex corporate environment that has a high volume of recruitment
• Working knowledge of Excel or similar spreadsheet software including: use of formulae, sorting and filtering; production of graphs and charts; basic data analysis 

Willingness to be assessed against the requirements for BPSS clearance

We welcome the unique contribution diverse applicants bring and do not discriminate on the basis of culture, ethnicity, race, nationality or national origin, age, sex, gender identity or expression, religion or belief, disability status, sexual orientation, educational or social background or any other factor. 

Our values are Purpose, Humanity Openness and Together. Find out more here about how we celebrate diversity and an inclusive culture in our workplace.

How to Apply

Candidates must submit CV and Statement of Suitability (of up to 750 words) which describes how you meet the requirements set out in the Person Specification above. We do blind sifting so please do not include any personal details ie name, address.

In Justice Digital, we recruit using a combination of the Digital, Data and Technology Capability and Success Profiles Frameworks. We will assess your Experience, Technical Skills and the following Behaviours during the assessment process:

• Communicating and Influencing
•  Working Together
•  Managing a Quality Service
•  Delivering at Pace

Your application will be reviewed against the Person Specification above by a diverse panel. 

Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference.

Should we receive a high volume of applications, a pre-sift based on Experience working in a recruitment or similar people-focused team. Knowledge of advertising, booking interviews & onboarding processes, as well as working with hiring managers and external candidates will be conducted prior to the sift.

Should you be unsuccessful in the role that you have applied for, but demonstrated the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and potentially offer you the position without the need for a further application.

A reserve list may be held for a period of up to 12 months from which further appointments may be made.

Terms & Conditions

Please review our Terms & Conditions which set out the way we recruit and provide further information related to the role and salary arrangements.

If you have any questions please feel free to contact recruitment@digital.justice.gov.uk