Data Sharing Manager

Location: National*

Closing Date: 3^rd September 2026

Interviews: Week commencing 14^th September 2026

Grade: HEO

(MoJ candidates who are on a specialist grade, will be able to retain this grade on lateral transfer)

Salary**: National: £35,335 - £37,847

London: £40,014 - £42,859

Working pattern: Full-time, Part-time, Flexible working

Contract Type: Permanent

Number of vacancies: 2

Vacancy number: 21024

*We offer a hybrid working model, allowing for a balance between remote work and time spent in your local office. Office locations can be found ON THIS MAP

Please note that unless you are an existing member of staff at Justice Digital, Data and Science, the only London location being recruited to is 10 South Colonnade, E14 4PU. We are no longer recruiting to 102 Petty France, SW1H 9AJ.

The Role

We’re recruiting for Data Sharing Managers here at Justice Digital, Data and Science to be part of our warm and collaborative Data Sharing team.

The Service Transformation Group brings together, for the first time, our digital, data, AI, security, project delivery and transformation teams alongside our three fantastic agencies: the Legal Aid Agency (LAA), the Office of the Public Guardian (OPG) and the Criminal Injuries Compensation Authority (CICA).

Justice Data Directorate sources, fixes and links data from across the justice system to develop products, tools and insights for leaders, policy makers, and front-line staff. We deliver the right high-quality data at the right time to the right people to improve decision making.

Public services collect a large amount of data which is intended to be used to improve their quality, but it is often not shared between organisations, making it difficult to understand effectiveness and impact of policies.

The Data Sharing Hub sits within the Justice Data Directorate and provides clear guidance, templates, and tools to support colleagues to complete data sharing activities responsibly and efficiently. We serve as a single point of contact for all data sharing enquiries in Justice Data, Justice Digital, Data and Science (JDDS), and the Policy & Analysis Directorate, providing guided support throughout the process.

The post-holder sits within the Data Sharing Hub, one of the most important workstreams of Justice Data Directorate. Facilitating cross-government negotiations to share data and drive the evidence base for effective public services. 

You’ll receive a range of excellent benefits when you join our department, including:

• A generous employer pension contribution of 28.97% through the Civil Service Pension Scheme.
• 25 days of annual leave, (increasing to 30 days once you have reached 5 years of service), plus 8 bank holidays and a privilege day for the King’s birthday.
• Flexible working arrangements including hybrid working, working part time or compressed hours. Designed to support a positive work–life balance.

You can find more details of the Benefits we offer here. To help picture your life at MoJ Justice Digital, Data and Science please take a look at our blog.

Key Responsibilities:

• Managing team information repositories that support the delivery of data sharing activities.
• Managing the front door process (enquiries forms and central mailbox), conducting an initial triage of data sharing documentation and facilitating the onward allocation to team members in adherence with Service Level Agreement timescales.
• Translating complex governance processes into clear, user-friendly documentation (user guides, process flows and training materials)
• Tracking and reporting key data sharing hub metrics for senior leaders using Microsoft 365 products (MS Lists, PowerBI and Power Automate).
• Collaborating with the Data Sharing Senior Managers to support the delivery of data sharing activities.
• Managing and delivering the communication strategy to promote the Data Sharing Hub’s services using various communication channels (written and oral/visual presentation).
• Championing the Data Sharing Hub's strategy and vision, and the needs of the virtual team and wider stakeholders.
• Sharing insights and best practices, helping to build a culture of continuous learning and collaboration.

If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply!

Person Specification

Essential

• Adapts approach to address emerging issues and risks while staying aligned with strategic objectives.
• Capable of promoting a culture that follows appropriate procedures to deliver timely results while enabling innovation.
• Proven ability to manage stakeholder relationships and collaborate effectively to deliver shared goals.
• Applicants with experience of utilising Microsoft 365 platforms (PowerBI and Power Automate) to support collaboration and productivity.

Willingness to be assessed against the requirements for BPSS clearance.

We welcome the unique contribution diverse applicants bring and do not discriminate based on culture, ethnicity, race, nationality or national origin, age, sex, gender identity or expression, religion or belief, disability status, sexual orientation, educational or social background or any other factor.

Our values are Purpose, Humanity Openness and Together. Find out more here about how we celebrate diversity and an inclusive culture in our workplace.

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.

Salary Information**

Base salary for this role is from £35,335 - £37,847 (National), Or £40,014 - £42,859 (London)

• New entrants to the Civil Service joining the MoJ are expected to start at the minimum of the pay band.
• Existing Civil Servants moving on a level transfer will retain their current base salary or move to the minimum of the pay band for the role, whichever is higher.
• Existing Civil Servants who are promoted will either move to the bottom of the new grade’s pay band or receive a 10% uplift, whichever provides the greater increase.

How to Apply

In Justice Digital, Data and Science, we recruit using the Success Profiles Framework. We shall assess a combination of your Experience and Behaviours during the assessment process.

Stage 1 - Application and sift:

To apply for this position, you must submit the following as part of your application

• A CV detailing your career history (including any relevant qualifications). Your CV will be assessed against the essential criteria outlined within the Person Specification of this advert.
• A Personal Statement (no more than 750 words) which should outline your experience and skills, giving clear examples of work undertaken. It should specifically address the following criteria listed below, using a separate paragraph for each.

• Adapts approach to address emerging issues and risks while staying aligned with strategic objectives.
• Experience of utilising Microsoft 365 platforms (PowerBI and Power Automate) to support collaboration and productivity.

A diverse sift panel will review the information in your CV and Personal Statement to assess the sift criteria specified above. We operate an anonymous shortlisting process. Please ensure your CV and Personal Statement do not include your name or any other identifying details.

Should we receive a high volume of applications, a pre-sift based on 'Adapts approach to address emerging issues and risks while staying aligned with strategic objectives' will be conducted before the sift.

Please access the following link for guidance on how to apply - Application Guidance

Stage 2 - Interviews:

Successful candidates who meet the required standard will then be invited to a panel interview held via Microsoft Teams. At interview stage, you will be assessed against the following Success Profile elements – Experience and the following Behaviours:

• Working Together
• Managing a Quality Service
• Changing and Improving
• Communicating and Influencing

Appointments are made strictly in merit order. In the event that two or more candidates receive identical interview scores, the Communicating and Influencing behaviour will be applied as the primary lead criterion to determine the final merit order.

Should you be unsuccessful in the role that you have applied for but demonstrate the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and offer you the position without needing a further application.

A reserve list may be held for up to 12 months, from which further appointments may be made.

Use of Artificial Intelligence

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Terms & Conditions

Please review our Terms and Conditions which set out how we recruit and provide further information related to the role and salary arrangements.

If you have any questions, please feel free to contact digitalanddatarecruitment@justice.gov.uk